Planning

Communications Calendar

Every message, on one calendar.

Your service planning tool shows the run of show. Your facilities calendar shows the rooms. Neither one shows what your church is saying, to whom, and when. The communications calendar does.

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A month view of everything going out, across every ministry.

Quick answer

The ChurchCopy communications calendar shows every scheduled message — emails, texts, social posts, announcements, and newsletter windows — across all ministries in one month view.

The problem

Nobody can see the whole picture.

Ministries plan independently, so the congregation gets three asks on the same Sunday and silence the next week.

Overlapping asks

Students, Kids, and Outreach all promote on the same weekend because none of them could see the others.

Quiet weeks nobody noticed

Whole stretches go by with nothing scheduled, and attendance for the next event suffers.

Planning happens in spreadsheets

The comms calendar is a tab someone maintains by hand, which means it's out of date by Wednesday.

Deadlines sneak up

The event is Friday and the first email hasn't been written, because nothing surfaced it.

The solution

One calendar for everything you send.

Copy packages automatically place their messages on the calendar, so the plan updates itself as your team works.

Cross-ministry month view
Every scheduled post, text, email, announcement, and newsletter window in one grid.
Filter it down in seconds
Narrow the month by ministry, status (pending, approved, or used), or element type — or search for a single item.
Fed by your copy packages
Nothing to maintain by hand — generate a package and it appears on the calendar on the right dates.
Spot conflicts early
See crowded weekends and empty weeks while there's still time to move something.
A shared plan for the whole staff
Ministry leaders can look at the calendar themselves instead of asking the comms director.

Filters

Narrow the month down to exactly what you need.

A full month across every ministry is a lot to look at. The filters panel lets each person pull up only the slice of the calendar they're responsible for.

Find it fast

Search

Type an event name, topic, or keyword to jump straight to it instead of scanning the month day by day.

Show: Events or Copy

Switch between the high-level event dates and the individual pieces of copy scheduled around them — or view both together.

Focus the view

Status

Show only what's pending review, what's already approved, or what's been used — so nothing sits waiting without anyone noticing.

Element Type

Filter by the kind of communication: social posts, text messages, stage announcements, emails, newsletters, and more.

Ministry

Pull up one ministry's plan on its own — Kids, Students, Worship, Outreach — so leaders see their own work without the noise.

Why it matters

Every leader gets their own view

The same calendar works as a church-wide plan and as a personal to-do list, depending on how it's filtered.

Approvals stop slipping

Filter to pending items before the week starts and you can see every piece still waiting on a decision.

How it works

Three steps, start to sent.

Create your packages

Each event's messages get dates when the package is generated.

Open the month view

See every ministry's communications side by side.

Adjust the plan

Rebalance crowded weekends and fill in the gaps before they happen.

Inside the app

See it in ChurchCopy.

Month view of the church communications calendar with scheduled items on multiple days. — The full month, across ministries and channels.

Who it's for

How teams actually use it.

Comms Director

Balance the month so no weekend carries three competing asks.

Small Groups

Time the sign-up push so it doesn't collide with the giving campaign.

Executive Pastor

See the whole church's messaging plan without a status meeting.

FAQ

Communications Calendar — common questions

What is a church communications calendar?+

It's a shared calendar of every message your church is sending — emails, texts, social posts, stage announcements, and newsletters — across all ministries, so your team can plan the whole month instead of one event at a time.

Does it replace Planning Center or our facilities calendar?+

No. Those plan services and spaces. ChurchCopy plans what you're communicating and when, which those tools don't cover.

Do I have to add items to the calendar manually?+

No. When you generate a copy package, its messages are scheduled around the event date and show up on the calendar automatically.

Can I filter the calendar?+

Yes. Open the filters panel to search the calendar or narrow it by ministry, status (pending, approved, or used), and element type — or switch between events and copy. Each leader can view just their own ministry's plan.

Can the whole team see it?+

Yes. Viewers are free and unlimited, so every ministry leader can see the plan.