How to Write a Church Newsletter with ChurchCopy.ai
If the words “church newsletter” make you think of late nights, a blinking cursor, and yet another thing on your to-do list—you’re not alone.
Creating a clear, engaging, and helpful email newsletter every month (or every week!) can feel overwhelming.
What do you include? How do you make it sound good? And how do you make sure it actually gets read?
That’s exactly why we built ChurchCopy.ai.
We wanted to take the pressure off your plate—and give you a simple, effective way to write your church newsletter in just a few clicks.
Here’s how it works.
What Makes a Great Church Newsletter?
Before we get into how ChurchCopy.ai helps, let’s talk about what makes a great newsletter in the first place.
Your church newsletter should:
- Clearly tell people what’s coming up
- Make it easy to take action (RSVP, register, save the date)
- Be warm, welcoming, and easy to read
Most newsletters include:
- A short welcome or intro paragraph
- Highlights of upcoming events or important updates
- Helpful links to register or learn more
And if you want people to actually read it? It needs to be simple, not cluttered.
Why Newsletters Are So Important for Churches
Newsletters are one of the best ways to keep your people in the loop.
Unlike social media, which can be missed in the scroll, an email goes straight to their inbox. It gives your church a consistent voice and a central hub for everything that’s coming up.
But the problem most churches run into? Finding the time to write it—and making it sound good.
That’s where ChurchCopy.ai comes in.
How ChurchCopy.ai Makes It Simple
Every time you create a Copy Package™ in ChurchCopy.ai, you get:
- 4 emails
- 4 text messages
- 6 social posts
- 1 live announcement script
- 1 newsletter blurb
That newsletter blurb is short, clear, and built to drop directly into your email update.
No need to rewrite anything. No need to summarize an event in your own words. It’s already written for you.
Step-by-Step: How to Use the Newsletter Blurb
Here’s how you can build your next church newsletter in just a few minutes using ChurchCopy.ai:
1. Log in to your ChurchCopy.ai dashboard
You’ll see all the Copy Packages you’ve generated so far—organized by ministry area, date, and event name.
2. Select the Copy Package™ for the event you want to include
Click on any event—like “Fall Family Night” or “Student Retreat”—and open its Copy Package.
3. Click on the ‘Newsletter Blurb’ on the left-hand side
Every Copy Package™ has a prewritten newsletter paragraph. It’s short, warm, and action-driven—perfect for email.
4. Copy the blurb and paste it into your email platform
You can use Mailchimp, Planning Center, Constant Contact, or whatever you use to send church emails.
5. Repeat for other events you want to include
Most newsletters highlight 2–4 events or updates. Just grab the newsletter blurbs from those packages and paste them into your email draft.
6. Check and tweak your copy if needed
You can edit anything inside the blurb—or click “Regenerate” if you want a different version.
7. Add a simple intro and send it!
Something like:
“Hey church family, here’s what’s coming up over the next few weeks. We’d love for you to be part of it!”
What Makes ChurchCopy’s Newsletter Blurbs So Effective?
They’re:
- Short and skimmable — so people don’t tune out
- Tailored to your ministry area — so the tone fits the audience
- Actionable — they always include a next step or call to action
- Consistent in voice — they sound like your church, not like a robot
You can even save your church’s vision, tone, and style in your settings, so every blurb sounds like you wrote it—on your best day.
Real Example
Let’s say you’re planning a volunteer interest lunch. You’ve created a Copy Package for it.
Here’s what your newsletter blurb might look like (automatically written by ChurchCopy.ai):
Volunteer Interest Lunch – This Sunday at 12:30 PM Ready to take your next step in serving? Join us for a casual lunch to learn more about how you can get involved. We’ll cover all the areas where help is needed and answer any questions you have. No pressure—just info, food, and connection. [Register Here]
That’s it. One paragraph. Clear, invitational, and easy to drop into your email.
Pro Tips for Better Newsletters
Here are a few ways to take your church emails to the next level:
✅ Keep it short. People skim emails. Keep each event or update to one short paragraph.
✅ Use bold titles. Make each blurb easy to spot by bolding the event name and date.
✅ Use clear links. Always include a call to action like “Register Here” or “Learn More.”
✅ Send consistently. Weekly or bi-weekly emails keep your church informed without overload.
✅ Use ChurchCopy for everything. Each piece of your newsletter already exists inside your copy packages—you just have to grab it.
Newsletter = One More Touchpoint
In church communication, more touchpoints mean more engagement.
If someone sees your invite on social, hears it from the stage, and then reads it again in an email—they’re way more likely to remember it and respond.
ChurchCopy makes that kind of consistency easy. One message, multiplied across channels, written for you.
Ready to Simplify Your Next Newsletter?
Stop dreading your next church email.
Let ChurchCopy.ai do the heavy lifting so you can communicate clearly, stay organized, and focus on people—not paperwork.
Create your first copy package and try out the newsletter feature today.
👉
Start your free trial — and never stare at a blank email again.
